personal data, whether we are in the process of helping you find a job,
continuing our relationship with you once we have found you a role, providing
you with an ancillary recruitment service, receiving a service from you, using
your data to ask for your assistance in relation to one of our Candidates,
or you are visiting our website.
- It describes how we collect, use and process your personal
data, and how, in doing so, we comply with our legal obligations to you. Your
privacy is important to us, and we are committed to protecting and safeguarding
your data privacy rights.
our Website Users, App Users, Candidates, Clients, Suppliers,
and other people whom we may contact in order to find out more about
our Candidates and staff.
- For the purpose of applicable data
protection legislation (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (the "GDPR”), the company responsible
for your personal data is Premier Jobs UK Limited ("Premier Jobs UK"
- It is important to point out that we
want to stay up to date, as we will post any changes here.
and in Europe. Different countries may approach data privacy in slightly
different ways. For job vacancies outside of Europe we will only process your
data with your additional specific agreement for us to do so.
- Premier Jobs UK Recruitment Team – includes employees
and interns engaged directly in the business of Premier Jobs UK as well as
certain other independent contractors and consultants performing recruitment
consultant services for Premier Jobs UK.
- Our Group companies include: Premier
Jobs UK Ltd, Premier Advisers UK Ltd and IFA Acquisitions Ltd.
What kind of personal data do we collect?
- CANDIDATE DATA: To provide the best
possible employment opportunities that are tailored to you, we need to process
certain information about you. We only ask for details that will genuinely help
us to help you, such as your name, contact details, education and professional
qualifications, employment history including skillset and performance
achievements, current remuneration and benefits arrangements, immigration
status and ‘Right to Work’- national security number and passport, financial
information (where our clients are required to carry out financial background
checks), and of course you may choose to share other relevant information with
us, including your reason for looking for a new role and your ambitions. Where
appropriate and in accordance with employment laws, industry sector and employment
agency requirements, we may also collect information related to your age,
gender, health, marital status, diversity information, emergency and referee contacts,
address verification such as a bank statement, utility bill or photo driving
licence, hobbies and interest or details of any criminal convictions (if this
is required for a ‘regulated financial services’ role). We may store extra
information that our clients or referees choose to tell us about you or we find out from other third-party sources such as job sites or
LinkedIn. We may also store your IP address from accessing
our website or App, including the dates, time, frequency and which services you
have accessed. We may retain CCTV footage if you attend our premises.
- CLIENT DATA: If you are a Premier
Jobs UK customer, we need to collect and use information about you, or
individuals at your organisation, in the course of providing you services such
as: (a) finding candidates who are the right fit for you or your organisation;
and/or (b) notifying you of content published by Premier Jobs UK or our Group
Companies, which is likely to be relevant and useful to you. We generally only
need to have the contact details of the individual contacts at your
organisation (such as their names, job title, telephone numbers and email /
Skype addresses) to enable our relationship to run smoothly. We may hold
information relating to your background of setting up or employment within your
organisation, which will help promote a better understanding of your candidate
proposition. We may also hold extra information that someone in your
organisation has chosen to tell us, or from candidate feedback that they have
chosen to share with us or we find out from other third-party sources such as
your company website, Twitter or LinkedIn or through our Consultant’s business
development activities generally. We may also store your IP address from
accessing our website or App, including the dates, time, frequency and which
services you have accessed. We may retain CCTV footage if you attend our
- SUPPLIER DATA: We need a small
amount of information from our Suppliers to ensure our relationship runs
smoothly. We need contact details of relevant individuals at your organisation
so that we can communicate with you. We also need other information such as
your bank details so that we can pay for the services you provide (if this is
- CANDIDATE REFEREES: In order to
provide Candidates or Staff with suitable employment opportunities we may
be asked by our clients to collect Referee details. We only ask for very basic
contact details and their relationship to the Candidate.
- EMERGENCY CONTACTS FOR STAFF: In order to assist
our Staff in the case of an emergency we only ask for very basic contact
details of their next of kin / relationship, so that we can get in touch with them,
- WEBSITE / APP USERS: We collect a limited
amount of data from our Website and App Users which we use to help us to
improve your experience when using our website or App and to help us manage the
services we provide. This includes information such as how you use our website
or App, the frequency with which you access our website or App, and the times
that our website or App is most popular. We collect your data automatically via cookies, in line with cookie settings in your browser.
A number of elements
of the personal data we collect from you are required to enable us to fulfil
our contractual duties to you or to others. Depending on the type of personal
data in question and the grounds on which we may be processing it, should you
decline to provide us with such data, we may not be able to fulfil our
contractual requirements or, in extreme cases, may not be able to continue with
For details of the
legal bases that we rely on to be able to use and process your personal data,
please see below.
How do we collect your personal data?
- CANDIDATE DATA: There are two main
ways in which we collect your personal data:
1. Directly from you
a. Entering your details
on the Premier Jobs UK website and /or App and / or uploading a copy of your CV
b. Emailing, posting or
delivering a hard copy of your CV to our head office or directly to one of our Recruitment
c. Telephoning our office or telephoning or texting directly with one of our Recruitment Team
d. Visiting our website
e. Applying for our jobs
advertised on Job Boards
2. From third parties
and other sources
a. Your CV has been
matched from Job Board CV databases, as someone suitable for our vacancies
b. Our Clients or their
outsourced recruitment / HR / compliance department, for example an Appointed
Representative of a Network under Regulated Financial Services sector may share
information about you with us on behalf of our Client
c. Your referees may
disclose personal information about you
d. We may obtain
information about you from searching for potential candidates from third party
sources such as LinkedIn, Unbiased or VouchedFor
e. You were referred to
us by another Candidate, Client or Supplier and they may share personal
information about you with us
- CLIENT DATA: There are two
main ways in which we collect your personal data:
1. Directly from you
a. Where you contact us
proactively, usually by telephone, email, website or LinkedIn
b. Where we contact you,
usually by telephone, email, LinkedIn or through our Consultant’s business
development activities generally
c. Visiting our website
2. From third parties and
a. Our Candidates and
referrals from other Clients
b. Market Intelligence
from online and news media for example Financial Adviser, Money Marketing or
How do we use your personal data?
- CANDIDATE DATA: The main reason
for using your personal details is to help you find employment or other work
roles that might be suitable for you. The more information we have about you,
your skillset and your ambitions, the more bespoke we can make our service. Where
appropriate, we may also store your personal data (and updating them when
necessary) on our database, so that we can contact you when we have future
roles that might be of potential interest to you or to ask for your help with
connecting other Candidates with jobs; and send you information that we think
you may find interesting, for example helping you to sell your client bank.
- We may
collect other ‘sensitive’ personal data about you under our role as specialist
recruiters in the financial services sector, where ‘Fitness and Proprietary’
tests are required under the Financial Conduct Authority regulations for some
roles such as Financial Advisers or Mortgage & Protection Advisers; for
example, details of any criminal convictions are required by our client companies
as part of their screening process.
- We are committed to ensuring that our
recruitment processes are aligned with our approach to Equal Opportunities. Some
of the data we collect comes under ‘diversity information’. This could include
information about your ethnic background, gender, disability, age, sexual orientation,
religion or other beliefs and social economic background. Where appropriate we
use this information on an anonymised basis to monitor compliance. We may also
disclose this data to Clients where this is contractually required to comply
with their own employment and diversity monitoring. This information is called ‘sensitive’
personal information where stricter data protection rules apply to it.
- In more unusual circumstances, we may use your personal data to help us to establish, exercise or defend legal claims.
- Our recruitment screening processes of
candidate applicants involve human-decision making. Our only exception to this
rule is where we have a yes / no question to candidates holding pre-requisite
qualifications or experience during the Job Board application processes for
- CLIENT DATA: The main reason
for using personal information about Clients is to ensure that the contractual
arrangements between us can properly be implemented so that the relationship
can run smoothly. This may involve: (a) identifying Candidates who we think
will be the right fit for you or your organisation; and (b) providing you
with other services through our Group companies. In more unusual circumstances, we may use your personal data to help us to establish, exercise or defend legal claims.
- SUPPLIER DATA:The main reasons for
using your personal data are to ensure that the contractual arrangements
between us can properly be implemented so that the relationship can run
smoothly, and to comply with legal requirements. In more
unusual circumstances, we may use your personal data to help us to establish,
exercise or defend legal claims.
- REFEREES: We use
referees’ personal data to help our Candidates find employment which is
suited to them. If we can verify their details and qualifications, we can make
sure that they are well matched with prospective employers. We may also use
referees' personal data to contact them in relation to recruitment activities
that may be of interest to them.
- EMERGENCY CONTACTS We use the personal
details of Staff member's emergency contacts in the case of an accident or
emergency affecting the member of Staff.
- WEBSITE / APP USERS: We collect your
data automatically via cookies, in line with cookie settings in your browser. We
use your data to help us to improve your experience of using our website or App,
for example by analysing your recent job search criteria to help us to present
jobs to you that we think you'll be interested in. If you are also a Candidate
or Client of Premier Jobs UK, we may use data from your use of our website
and App to enhance other aspects of our communications with, or service to,
- Please note that communications to and
from Premier Jobs UK Recruitment Team, including emails may be reviewed as
part of internal or external investigations or litigation.
Who do we share your personal data with?
- CANDIDATE DATA: Primarily we
will share your information with prospective employers to increase your chances
of securing the job you want. We only pass your details to Clients with your prior
knowledge and consent. We may share your personal data with various third-parties commissioned by our Clients to support their recruitment processes or with our independent contractors who are part of our
Recruitment Team who perform recruitment consultant services to our Candidates
and Clients on behalf of Premier Jobs UK. Unless you specify otherwise, we may
also share your information with any of our group companies where we feel this
will help us to provide you with the best possible service.
- CLIENT DATA: We will share
your data: (a) primarily to ensure that we provide you with a suitable pool of
Candidates and (b) to provide you with details of other services that we feel
could be of benefit to you. Unless you specify otherwise, we may share your
information with any of our group companies to help us meet these aims.
- SUPPLIER DATA: Unless you
specify otherwise, we may share your information with any of our group
companies and associated third parties such as our service providers and
organisations to whom we provide services.
- REFEREES: We may share your information
with our Clients or their various third-parties commissioned by our Clients to
support their recruitment processes.
- EMERGENCY CONTACTS: We may share
your information with any of our group companies.
- WEBSITE / APP USERS: Unless you specify
otherwise, we may share your information with providers of web and App analytics
services, marketing automation platforms and social media services to make sure
any advertising you receive is targeted to you.
people that we may share your data?
Where appropriate and
in accordance with local laws and requirements, we may share your personal
data, in various ways and for various reasons, with the following categories of
- Any of our group companies;
- Individuals and organisations who hold
information related to your references or application to work with our Clients
- Tax, VAT, audit, or other authorities,
when we believe in good faith that the law or other regulation requires us to
share this data (for example, because of a request by a tax authority or in
connection with any anticipated litigation);
- Third party service providers who
perform functions on our behalf (including external consultants, business
associates and professional advisers such as lawyers, auditors and accountants,
technical support functions and IT consultants carrying out testing and
development work on our business technology systems);
- Third party outsourced IT and document
storage providers where we have an appropriate processing agreement (or similar
protections) in place;
- Marketing technology platforms and
- If Premier Jobs UK merges with or is
acquired by another business or company in the future, (or is in meaningful
discussions about such a possibility) we may share your personal data with the
(prospective) new owners of the business or company
How do we safeguard your personal data?
- We care about protecting your
information. That's why we put in place appropriate measures that are designed
to prevent unauthorised access to, and misuse of, your personal data.
- Your data will be processed lawfully,
fairly and in a transparent manner
- Your personal data will be collected
under centrally based CRM systems for head hunting and recruitment related
- We will track all candidates through
our Applicant Tracking System via our CRM systems and digital storage of
How long do we keep your personal data for?
Your information will be kept in a form
which permits identification of data subjects for no longer than is deemed
- Candidates submitted to Clients following Consent
- Our lawful basis of legal obligation under The Conduct of Employment Agencies and Employment Businesses Regulations 2003 stipulates under Regulation 29 that records of Applicants must be kept for 1 year where Candidates have been submitted to Clients. In the absence of a request for erasure, candidate records will continue to be held beyond 1 year as per 'Candidates ongoing record keeping following Consent' below.
- Candidates placed with Clients following Consent
- Our lawful basis under Contract requires candidate records to be held for 6 years to meet the statutory limitation period to defend any potential legal claim. In the absence of a request for erasure, candidate records will continue to be held beyond this period as per 'Candidates ongoing record keeping following consent' below.
- Candidates ongoing record keeping following Consent
- In the absence of your request to erase your personal data, and where we have not had meaningful contact with you for a period of three years, we will delete your personal data from our systems unless we believe in good faith that the law or other regulation requires us to preserve it (for example to help us establish, exercise or defend legal claims). When we refer to 'meaningful contact' we mean, for example, 2-way communication between us (either verbal, email, or written) or you are actively engaging with our online services.
- Candidates ongoing record keeping under Legitimate Interest
- Clients and Suppliers
- If we have entered into a contract with you under this lawful basis we will retain records for 6 years to meet the statutory limitation period to defend or invoke any potential legal claim.
How can you access, amend or erase the personal data that you have given
Even if we already
hold your personal data, you still have various rights in relation to it. To
get in touch about these, please contact us via Email: email@example.com or Telephone 0208
0044 154. We will seek to deal with your request without undue delay, and in
accordance with the requirements of any applicable laws. Please note that we
may keep a record of your communications to help us resolve any issues which
- Right to object: If we are using
your data because we deem it necessary for our legitimate interests to do so,
and you do not agree, you have the right to object. We will respond to your request
within 30 days (although we may be allowed to extend this period in certain
cases). Generally, we will only disagree with you if certain limited conditions
- Right to withdraw consent: Where we have
obtained your consent to process your personal data for certain activities (for
example, for profiling your suitability for certain roles), or consent to
market to you, you may withdraw your consent at any time.
- Data Subject Access Requests (DSAR): You have the
right to ask us to confirm what information we hold about you at any time, and
you may ask us to modify, update or delete such information. At this point we
may comply with your request or, additionally do one of the following:
- we may ask you to verify
your identity, or ask for more information about your request; and
- where we are legally
permitted to do so, we may decline your request, but we will explain why
if we do so.
- Right to erasure: In certain situations,
you have the right to request us to "erase" your personal data. Normally, these include:
data is no longer necessary for the purpose for which we originally
collected and/or processed it
previously given, you have withdrawn your consent to us processing your
data, and there is no valid reason for us to continue processing
data has been processed unlawfully (i.e. in a manner that does not comply
with the GDPR)
is necessary for the data to be erased for us to comply with our legal
obligations as a data controller
- If we
process the data because we believe we have legitimate interest, and where
you object to the processing and we are unable to demonstrate overriding
legitimate grounds for our continued processing
We will respond to
your request within 30 days (although we may be allowed to extend
this period in certain cases) and will only disagree with you if certain
limited conditions apply. Examples would be:
- under The Conduct of
Employment Agencies and Employment Businesses Regulations 2003 which
stipulates under Regulation 29 that records of Applicants must be kept for 1 year after creation where Candidates have been submitted to
- where Candidates have been
placed with Clients, records of Applicants should be kept for up to 6
years to defend any potential legal claim
- archival, research or
- reasons of public interest
- to exercise or defend a
- if we do agree to your
request, we will delete your data but will generally assume that
you would prefer us to keep a note of your name and email on our register
of individuals who would prefer not to be contacted. That way, we will
minimise the chances of you being contacted in the future where your data
are collected in unconnected circumstances. If you would prefer us not to
do this, you are free to say so.
- the notes of our interview
are our property, so we are entitled to store these without erasure. You
are entitled to see these notes as well as any other personal data, if you
request to do so.
If we have shared
your personal data with third parties, we will notify them about your request
Right to restrict
processing: You have the right to request that we restrict our processing of
your personal data in certain circumstances. This means we can only continue to
store your data and will not be able to carry out any further processing
activities with it until (a) your reasons for your objection is resolved; (b)
you consent or (c) further processing is necessary for the protection of our contractual or legal obligations or (d) to exercise or defend a legal claim.
If we have shared your personal data with third parties, we will notify them about the restricted processing.
- Right of data portability: If you wish, you have the right
to transfer your data from us to another data controller. We will help with
this – either by directly transferring your data for
you, or by providing you with a copy in a commonly used readable format. We
will generally respond to your request within 30 days. You may find it is
quicker for urgent requests for you to supply information directly to another
- Right to rectification: You have the right to request
that we rectify any inaccurate or incomplete personal data that we hold about
you. If we have shared this personal data with third parties, we will notify
them about the rectification unless this is not possible, or this data is no
longer being used by them. Where appropriate, we will tell you which third
parties we have disclosed the inaccurate or incomplete data to. Where we think
it reasonable for us not to comply with your request, we will explain our
reasons for this decision.
- If your interests or requirements
change, you can unsubscribe from part or all of our marketing content, for
example job role emails or Premier Jobs UK newsletters, by clicking the
unsubscribe link in the email – firstname.lastname@example.org,or by updating your
preferences by emailing email@example.com or telephone 0208 0044 154 or by signing into your account using our website or
App by entering your email address and password.
- It is important that the personal
information we hold about you is accurate and up to date. Please keep us
informed if your personal information changes during the period for which we
hold your data.
How do we store and transfer your data internationally?
- Premier Jobs UK has Client relationships
globally – this is what enables us to offer offshore employment services as
well as UK job solutions. For us to continue operating in this way, we may have
to transfer your data internationally if you apply for roles overseas.
- We will only transfer data outside the
European Economic Area or EEA (i.e. the Member States of the European Union),
where it is compliant with data protection legislation or transferring your
data to a country where there has been a ‘finding of adequacy’ by the European
Commission in respect of that country’s levels of data protection via its
legislation or where you have specifically consented to the data transfer.
Who is responsible for processing your personal data on the Premier Jobs
UK website or App?
- Premier Jobs UK controls the processing
of personal data on its website(s) and App.
- Premier Jobs UK is a trading
style of Premier Jobs UK Limited (Registered in England No: 06156923), whose
head office is Unit 6, Fourbrooks Business Park, Stanier Road, Calne SN11
9PP and registered office is Tally House, Main Road, Christian Malford,
Chippenham SN15 4BT.
What are cookies and how do we use
- A "cookie" is a bite-sized
piece of data that is stored on your computer's hard drive. They are used by
nearly all websites and do not harm your system. This information is used to
make the site work as you expect it to. It does not usually directly identify you
but it can be used to give you a more personalised web experience. If you want
to learn more about cookies, please visit Cookiepedia – all about
technologies to assist with navigation and your ability to provide feedback,
analyse your use of our products and services, assist with our promotional and
marketing efforts, and provide content from third parties. We can use the
information from cookies to present you with options tailored to your
preferences on your next visit.
- Because we respect your right to
privacy, you can choose not to allow some types of cookies. Click on the
different category headings Cookiepedia – all about cookies to find out more and
change the default settings. However, blocking some types of cookies may impact
your experience or the site and the services we are able to offer.
Our legal basis for processing your
- Article 6(1f) of the GDPR says that we
can process your data where it "is necessary for the purposes of the
legitimate interests pursued by us or by a third party, except where such
interests are overridden by the interests or fundamental rights or freedoms of
you which require protection of personal data."
- We believe that our direct marketing activities do
not prejudice individuals under the freedom to conduct a business with a
‘legitimate interest’ by offering a high-quality recruitment service and
creating employment opportunities for you.
- However, you do have the right to
object to us processing your personal data on this basis and in doing so, we
will remove your data from future marketing.
- CANDIDATE DATA:
- If you are looking for employment or
have posted your professional CV information on a job board or professional
networking site we may collect and otherwise use your personal data to offer or
provide our recruitment services to you and assess your skills against our bank
of vacancies. Subject to your agreement to positively opt in to providing us
with your consent, we may then share that information with prospective employers. At that
stage your prospective employer may also want to
check any information you've given us or to confirm your references, performance
statistics, qualifications and in respect of regulated Financial, Mortgage and
/ or Protection Adviser roles details of your criminal record, to the extent
that this is appropriate and in accordance with local laws. We need to do these
things so that we help you and other Candidates get jobs to meet your career
- We want to provide you with tailored
job recommendations and relevant articles to read to help you with your job search.
We think it is reasonable for us to process your data to make sure that we send
you the most appropriate content.
- We have lawful basis under legal obligations (to comply with the law), or public task (in the public interest) to share your data where applicable in connection with crime
detection or actual or anticipated litigation.
- CLIENT DATA:
- To provide you with a high-quality
service, we store your personal data and/or the personal data of individual
contacts at your organisation as well as keeping records of our conversations,
meetings, registered jobs and placements. These uses of your data is deemed
necessary for our legitimate interests in providing various recruitment
services to you.
- SUPPLIER DATA:
- We use and store the personal data of
individuals within your organisation to facilitate the receipt of services from
you as one of our Suppliers. We hold your financial details, so that we
can pay you for your services. These activities are necessary for our
legitimate interests to receive your services.
- If you have been put forward to us by a
Candidate or a prospective member of our Recruitment team as one of their
referees, we use your personal data in order to contact you for a reference.
This is a part of our quality assurance procedure and this is necessary for our
legitimate interests offering recruitment services to our Clients and
Candidates as well as employing individuals ourselves.
- EMERGENCY CONTACTS:
- If a member of our recruitment team has
given us your details as an emergency contact, we will use these details to
contact you in the case of an accident or emergency. This is necessary for our
legitimate interests of employing staff.
- In certain circumstances, we are
required to obtain your consent to the processing of your personal data in
relation to certain activities. Depending on what we are doing with your
information, this consent will be opt-in consent or soft opt-in consent.
- Article 4(11) of the GDPR states
that (opt-in) consent is "any freely given, specific, informed and
unambiguous indication of the data subject's wishes by which he or she, by a
statement or by a clear affirmative action, signifies agreement to the
processing of personal data relating to him or her." This means that you
o given us your consent
information about the specific reason for your consent
o control over which
processing activities you consent to
o taken positive and
affirmative action in giving us your consent – either a tick box for you to
check or clicking an accept button so that this requirement is met in a clear
and unambiguous fashion
We will keep records
of the consents that you have given
- We will be able to rely on soft opt-in
consent in respect of marketing products or services to you which are related
to the recruitment services we provide, providing you do not actively opt-out
from these communications.
Establishing, exercising or defending legal claims
- Article 9(2f) of the GDPR allows us to
process personal data including sensitive personal data where the processing
"is necessary for the establishment, exercise or defence of legal claims
or whenever courts are acting in their judicial capacity".
- This may arise for example, where we
need to take legal advice in relation to legal proceedings or are required by
law to preserve or disclose certain information as part of the legal process.
HOW TO CONTACT PREMIER JOBS UK
You may contact us:
- to access, amend or remove
the personal data that you have given to us;
you suspect any misuse or loss of or unauthorised access to your personal
withdraw your consent to the processing of your personal data (where
consent is the legal basis on which we process your personal data);
get in touch with us to update your marketing preferences
Unit 6, Fourbrooks
Business Park, Stanier Road, Calne, Wiltshire SN11 9PP
firstname.lastname@example.org or to
unsubscribe to future marketing by clicking the unsubscribe link in any
marketing email we send you or email: email@example.com
0208 0044 154