PREMIER JOBS UK PRIVACY POLICY& GDPR STATEMENT

INTRODUCTION

  • This Privacy Policy explains what we do with your personal data, whether we are in the process of helping you find a job, continuing our relationship with you once we have found you a role, providing you with an ancillary recruitment service, receiving a service from you, using your data to ask for your assistance in relation to one of our Candidates, or you are visiting our website.
  • It describes how we collect, use and process your personal data, and how, in doing so, we comply with our legal obligations to you. Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights.
  • This Privacy Policy applies to the personal data of our Website Users, App Users, Candidates, Clients, Suppliers, and other people whom we may contact in order to find out more about our Candidates and staff.
  • For the purpose of applicable data protection legislation (including but not limited to the General Data Protection Regulation  (Regulation (EU) 2016/679) (the "GDPR"), the company responsible for your personal data is Premier Jobs UK Limited ("Premier Jobs UK" or "us").
  • It is important to point out that we may amend this Privacy Policy from time to time. Please visit this page if you want to stay up to date, as we will post any changes here.
  • This Privacy Policy applies in the UK and in Europe. Different countries may approach data privacy in slightly different ways. For job vacancies outside of Europe we will only process your data with your additional specific agreement for us to do so.
  • Premier Jobs UK Recruitment Team - includes employees and interns engaged directly in the business of Premier Jobs UK as well as certain other independent contractors and consultants performing recruitment consultant services for Premier Jobs UK.
  • Our Group companies include: Premier Jobs UK Ltd, Premier Advisers UK Ltd and IFA Acquisitions Ltd.

What kind of personal data do we collect?

  • CANDIDATE DATA: To provide the best possible employment opportunities that are tailored to you, we need to process certain information about you. We only ask for details that will genuinely help us to help you, such as your name, contact details, education and professional qualifications, employment history including skillset and performance achievements, current remuneration and benefits arrangements, immigration status and "Right to Work"- national security number and passport, financial information (where our clients are required to carry out financial background checks), and of course you may choose to share other relevant information with us, including your reason for looking for a new role and your ambitions. Where appropriate and in accordance with employment laws, industry sector and employment agency requirements, we may also collect information related to your age, gender, health, marital status, diversity information, emergency and referee contacts, address verification such as a bank statement, utility bill or photo driving licence, hobbies and interest or details of any criminal convictions (if this is required for a "regulated financial services" role). We may store extra information that our clients or referees choose to tell us about you or we find out from other third-party sources such as job sites or LinkedIn. We may also store your IP address from accessing our website or App, including the dates, time, frequency and which services you have accessed. We may retain CCTV footage if you attend our premises.
  • CLIENT DATA: If you are a Premier Jobs UK customer, we need to collect and use information about you, or individuals at your organisation, in the course of providing you services such as: (a) finding candidates who are the right fit for you or your organisation; and/or (b) notifying you of content published by Premier Jobs UK or our Group Companies, which is likely to be relevant and useful to you. We generally only need to have the contact details of the individual contacts at your organisation (such as their names, job title, telephone numbers and email / Skype addresses) to enable our relationship to run smoothly. We may hold information relating to your background of setting up or employment within your organisation, which will help promote a better understanding of your candidate proposition. We may also hold extra information that someone in your organisation has chosen to tell us, or from candidate feedback that they have chosen to share with us or we find out from other third-party sources such as your company website, Twitter or LinkedIn or through our Consultant's business development activities generally. We may also store your IP address from accessing our website or App, including the dates, time, frequency and which services you have accessed. We may retain CCTV footage if you attend our premises.
  • SUPPLIER DATA: We need a small amount of information from our Suppliers to ensure our relationship runs smoothly. We need contact details of relevant individuals at your organisation so that we can communicate with you. We also need other information such as your bank details so that we can pay for the services you provide (if this is part of the contractual arrangements between us). Suppliers also include independent contractors who perform recruitment consultant services to our candidates and clients on behalf of Premier Jobs UK. Premier Jobs UK requires our independent contractors to wholly uphold the relevant parts of this Privacy Policy when dealing with Candidates and Clients. We may retain CCTV footage if you attend our premises.
  • CANDIDATE REFEREES: In order to provide Candidates or Staff with suitable employment opportunities we may be asked by our clients to collect Referee details. We only ask for very basic contact details and their relationship to the Candidate.
  • EMERGENCY CONTACTS FOR STAFF: In order to assist our Staff in the case of an emergency we only ask for very basic contact details of their next of kin / relationship, so that we can get in touch with them, if required.
  • WEBSITE / APP USERSWe collect a limited amount of data from our Website and App Users which we use to help us to improve your experience when using our website or App and to help us manage the services we provide. This includes information such as how you use our website or App, the frequency with which you access our website or App, and the times that our website or App is most popular. We collect your data automatically via cookies, in line with cookie settings in your browser. 

A number of elements of the personal data we collect from you are required to enable us to fulfil our contractual duties to you or to others. Depending on the type of personal data in question and the grounds on which we may be processing it, should you decline to provide us with such data, we may not be able to fulfil our contractual requirements or, in extreme cases, may not be able to continue with our relationship.

For details of the legal bases that we rely on to be able to use and process your personal data, please see below.

How do we collect your personal data?

  • CANDIDATE DATA: There are two main ways in which we collect your personal data:

1.     Directly from you

a.     Entering your details on the Premier Jobs UK website and /or App and / or uploading a copy of your CV

b.     Emailing, posting or delivering a hard copy of your CV to our head office or directly to one of our Recruitment Team

c.     Telephoning our office or telephoning or texting directly with one of our Recruitment Team

d.     Visiting our website or App

e.     Applying for our jobs advertised on Job Boards

2.     From third parties and other sources

a.     Your CV has been matched from Job Board CV databases, as someone suitable for our vacancies

b.     Our Clients or their outsourced recruitment / HR / compliance department, for example an Appointed Representative of a Network under Regulated Financial Services sector may share information about you with us on behalf of our Client

c.     Your referees may disclose personal information about you

d.     We may obtain information about you from searching for potential candidates from third party sources such as LinkedIn, Unbiased or VouchedFor

e.     You were referred to us by another Candidate, Client or Supplier and they may share personal information about you with us 


  • CLIENT DATA: There are two main ways in which we collect your personal data:

1.     Directly from you

a.     Where you contact us proactively, usually by telephone, email, website or LinkedIn

b.     Where we contact you, usually by telephone, email, LinkedIn or through our Consultant's business development activities generally

c.     Visiting our website

2.     From third parties and other sources

a.     Our Candidates and referrals from other Clients

b.     Market Intelligence from online and news media for example Financial Adviser, Money Marketing or Mortgage Strategy

How do we use your personal data?

  • CANDIDATE DATA: The main reason for using your personal details is to help you find employment or other work roles that might be suitable for you. The more information we have about you, your skillset and your ambitions, the more bespoke we can make our service. Where appropriate, we may also store your personal data (and updating them when necessary) on our database, so that we can contact you when we have future roles that might be of potential interest to you or to ask for your help with connecting other Candidates with jobs; and send you information that we think you may find interesting, for example helping you to sell your client bank.
  • We may collect other "sensitive" personal data about you under our role as specialist recruiters in the financial services sector, where "Fitness and Proprietary" tests are required under the Financial Conduct Authority regulations for some roles such as Financial Advisers or Mortgage & Protection Advisers; for example, details of any criminal convictions are required by our client companies as part of their screening process.
  • We are committed to ensuring that our recruitment processes are aligned with our approach to Equal Opportunities.  Some of the data we collect comes under "diversity information". This could include information about your ethnic background, gender, disability, age, sexual orientation, religion or other beliefs and social economic background. Where appropriate we use this information on an anonymised basis to monitor compliance. We may also disclose this data to Clients where this is contractually required to comply with their own employment and diversity monitoring. This information is called "sensitive" personal information where stricter data protection rules apply to it.  
  • In more unusual circumstances, we may use your personal data to help us to establish, exercise or defend legal claims.
  • Our recruitment screening processes of candidate applicants involve human-decision making. Our only exception to this rule is where we have a yes / no question to candidates holding pre-requisite qualifications or experience during the Job Board application processes for some vacancies.
  • CLIENT DATA: The main reason for using personal information about Clients is to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly. This may involve: (a) identifying Candidates who we think will be the right fit for you or your organisation; and (b) providing you with other services through our Group companies. In more unusual circumstances, we may use your personal data to help us to establish, exercise or defend legal claims.
  • SUPPLIER DATA:The main reasons for using your personal data are to ensure that the contractual arrangements between us can properly be implemented so that the relationship can run smoothly, and to comply with legal requirements. In more unusual circumstances, we may use your personal data to help us to establish, exercise or defend legal claims.
  • REFEREES: We use referees personal data to help our Candidates find employment which is suited to them. If we can verify their details and qualifications, we can make sure that they are well matched with prospective employers. We may also use referees' personal data to contact them in relation to recruitment activities that may be of interest to them. 
  • EMERGENCY CONTACTS We use the personal details of Staff member's emergency contacts in the case of an accident or emergency affecting the member of Staff.
  • WEBSITE / APP USERS: We collect your data automatically via cookies, in line with cookie settings in your browser. We use your data to help us to improve your experience of using our website or App, for example by analysing your recent job search criteria to help us to present jobs to you that we think you'll be interested in. If you are also a Candidate or Client of Premier Jobs UK, we may use data from your use of our website and App to enhance other aspects of our communications with, or service to, you. 
  • Please note that communications to and from Premier Jobs UK Recruitment Team, including emails may be reviewed as part of internal or external investigations or litigation. 

Who do we share your personal data with?

  • CANDIDATE DATA:  Primarily we will share your information with prospective employers to increase your chances of securing the job you want. We only pass your details to Clients with your prior knowledge and consent. We may share your personal data with various third-parties commissioned by our Clients to support their recruitment processes or with our independent contractors who are part of our Recruitment Team who perform recruitment consultant services to our Candidates and Clients on behalf of Premier Jobs UK. Unless you specify otherwise, we may also share your information with any of our group companies where we feel this will help us to provide you with the best possible service. 
  • CLIENT DATA: We will share your data: (a) primarily to ensure that we provide you with a suitable pool of Candidates and (b) to provide you with details of other services that we feel could be of benefit to you. Unless you specify otherwise, we may share your information with any of our group companies to help us meet these aims. 
  • SUPPLIER DATA: Unless you specify otherwise, we may share your information with any of our group companies and associated third parties such as our service providers and organisations to whom we provide services.
  • REFEREES: We may share your information with our Clients or their various third-parties commissioned by our Clients to support their recruitment processes.
  • EMERGENCY CONTACTS: We may share your information with any of our group companies.
  • WEBSITE / APP USERS: Unless you specify otherwise, we may share your information with providers of web and App analytics services, marketing automation platforms and social media services to make sure any advertising you receive is targeted to you.

Categories of people that we may share your data?  

Where appropriate and in accordance with local laws and requirements, we may share your personal data, in various ways and for various reasons, with the following categories of people:

  • Any of our group companies;
  • Individuals and organisations who hold information related to your references or application to work with our Clients or us;
  • Tax, VAT, audit, or other authorities, when we believe in good faith that the law or other regulation requires us to share this data (for example, because of a request by a tax authority or in connection with any anticipated litigation);
  • Third party service providers who perform functions on our behalf (including external consultants, business associates and professional advisers such as lawyers, auditors and accountants, technical support functions and IT consultants carrying out testing and development work on our business technology systems);
  • Third party outsourced IT and document storage providers where we have an appropriate processing agreement (or similar protections) in place;
  • Marketing technology platforms and suppliers;
  • If Premier Jobs UK merges with or is acquired by another business or company in the future, (or is in meaningful discussions about such a possibility) we may share your personal data with the (prospective) new owners of the business or company 

How do we safeguard your personal data?

  • We care about protecting your information. That's why we put in place appropriate measures that are designed to prevent unauthorised access to, and misuse of, your personal data. 
  • Your data will be processed lawfully, fairly and in a transparent manner
  • Your personal data will be collected under centrally based CRM systems for head hunting and recruitment related purposes.
  • We will track all candidates through our Applicant Tracking System via our CRM systems and digital storage of Candidate's agreement of  "opting-in" to our Privacy Policy - GDPR Statement.

How long do we keep your personal data for?

Your information will be kept in a form which permits identification of data subjects for no longer than is deemed necessary.

  • Candidates submitted to Clients following Consent
  • Our lawful basis of legal obligation under The Conduct of Employment Agencies and Employment Businesses Regulations 2003 stipulates under Regulation 29 that records of Applicants must be kept for 1 year where Candidates have been submitted to Clients. In the absence of a request for erasure, candidate records will continue to be held beyond 1 year as per 'Candidates ongoing record keeping following Consent' below.
  • Candidates placed with Clients following Consent
  • Our lawful basis under Contract requires candidate records to be held for 6 years to meet the statutory limitation period to defend any potential legal claim. In the absence of a request for erasure, candidate records will continue to be held beyond this period as per 'Candidates ongoing record keeping following consent' below.
  • Candidates ongoing record keeping following Consent
  • In the absence of your request to erase your personal data, and where we have not had meaningful contact with you for a period of three years, we will delete your personal data from our systems unless we believe in good faith that the law or other regulation requires us to preserve it (for example to help us establish, exercise or defend legal claims). When we refer to 'meaningful contact' we mean, for example, 2-way communication between us (either verbal, email, or written) or you are actively engaging with our online services.
  • Candidates ongoing record keeping under Legitimate Interest
  • In the absence of your request to erase your personal data or your acceptance of our Privacy Policy for a period of 6 months following our approach to offer work finding services we will stop contacting you after this period and delete your personal data. The clock will restart where we collect your personal data from new marketing sources under our paragraph 'Legitimate Interest' below.
  • Clients and Suppliers
  • If we have entered into a contract with you under this lawful basis we will retain records for 6 years to meet the statutory limitation period to defend or invoke any potential legal claim.  

How can you access, amend or erase the personal data that you have given us?

Even if we already hold your personal data, you still have various rights in relation to it. To get in touch about these, please contact us via Email: admin@premierjobsuk.com or Telephone 0208 0044 154. We will seek to deal with your request without undue delay, and in accordance with the requirements of any applicable laws. Please note that we may keep a record of your communications to help us resolve any issues which you raise.

  • Right to object: If we are using your data because we deem it necessary for our legitimate interests to do so, and you do not agree, you have the right to object. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases). Generally, we will only disagree with you if certain limited conditions apply.
  • Right to withdraw consent: Where we have obtained your consent to process your personal data for certain activities (for example, for profiling your suitability for certain roles), or consent to market to you, you may withdraw your consent at any time. 
  • Data Subject Access Requests (DSAR): You have the right to ask us to confirm what information we hold about you at any time, and you may ask us to modify, update or delete such information. At this point we may comply with your request or, additionally do one of the following: 
    • we may ask you to verify your identity, or ask for more information about your request; and
    • where we are legally permitted to do so, we may decline your request, but we will explain why if we do so.
  • Right to erasure: In certain situations, you have the right to request us to "erase" your personal data. Normally, these include:
    • The data is no longer necessary for the purpose for which we originally collected and/or processed it
    • Where previously given, you have withdrawn your consent to us processing your data, and there is no valid reason for us to continue processing
    • The data has been processed unlawfully (i.e. in a manner that does not comply with the GDPR)
    • It is necessary for the data to be erased for us to comply with our legal obligations as a data controller
    • If we process the data because we believe we have legitimate interest, and where you object to the processing and we are unable to demonstrate overriding legitimate grounds for our continued processing

We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases) and will only disagree with you if certain limited conditions apply. Examples would be:

  • under The Conduct of Employment Agencies and Employment Businesses Regulations 2003 which stipulates under Regulation 29 that records of Applicants must be kept for 1 year after creation where Candidates have been submitted to Clients
  • where Candidates have been placed with Clients, records of Applicants should be kept for up to 6 years to defend any potential legal claim
  • archival, research or statistical purposes
  • reasons of public interest
  • to exercise or defend a legal claim.
  • if we do agree to your request, we will delete your data but will generally assume that you would prefer us to keep a note of your name and email on our register of individuals who would prefer not to be contacted. That way, we will minimise the chances of you being contacted in the future where your data are collected in unconnected circumstances. If you would prefer us not to do this, you are free to say so.
  • the notes of our interview are our property, so we are entitled to store these without erasure. You are entitled to see these notes as well as any other personal data, if you request to do so. 

If we have shared your personal data with third parties, we will notify them about your request for erasure.

Right to restrict processing: You have the right to request that we restrict our processing of your personal data in certain circumstances. This means we can only continue to store your data and will not be able to carry out any further processing activities with it until (a) your reasons for your objection is resolved; (b) you consent or (c) further processing is necessary for the protection of our contractual or legal obligations or (d) to exercise or defend a legal claim.

If we have shared your personal data with third parties, we will notify them about the restricted processing.

  • Right of data portability: If you wish, you have the right to transfer your data from us to another data controller. We will help with this ï?? either by directly transferring your data for you, or by providing you with a copy in a commonly used readable format. We will generally respond to your request within 30 days. You may find it is quicker for urgent requests for you to supply information directly to another data controller. 
  • Right to rectification: You have the right to request that we rectify any inaccurate or incomplete personal data that we hold about you. If we have shared this personal data with third parties, we will notify them about the rectification unless this is not possible, or this data is no longer being used by them. Where appropriate, we will tell you which third parties we have disclosed the inaccurate or incomplete data to. Where we think it reasonable for us not to comply with your request, we will explain our reasons for this decision.
  • If your interests or requirements change, you can unsubscribe from part or all of our marketing content, for example job role emails or Premier Jobs UK newsletters, by clicking the unsubscribe link in the email - unsubscribe@premierjobsuk.com,or by updating your preferences by emailing admin@premierjobsuk.com or telephone 0208 0044 154 or by signing into your account using our website or App by entering your email address and password.
  • It is important that the personal information we hold about you is accurate and up to date. Please keep us informed if your personal information changes during the period for which we hold your data. 

How do we store and transfer your data internationally?

  • Premier Jobs UK has Client relationships globally - this is what enables us to offer offshore employment services as well as UK job solutions. For us to continue operating in this way, we may have to transfer your data internationally if you apply for roles overseas. 
  • We will only transfer data outside the European Economic Area or EEA (i.e. the Member States of the European Union), where it is compliant with data protection legislation or transferring your data to a country where there has been a "finding of adequacy" by the European Commission in respect of that country's levels of data protection via its legislation or where you have specifically consented to the data transfer. 

Who is responsible for processing your personal data on the Premier Jobs UK website or App?

  • Premier Jobs UK controls the processing of personal data on its website(s) and App. 
  • Premier Jobs UK is a trading style of Premier Jobs UK Limited (Registered in England No: 06156923), whose head office is Unit 6, Fourbrooks Business Park, Stanier Road, Calne SN11 9PP and registered office is Tally House, Main Road, Christian Malford, Chippenham SN15 4BT.   

What are cookies and how do we use them?

  • A "cookie" is a bite-sized piece of data that is stored on your computer's hard drive. They are used by nearly all websites and do not harm your system. This information is used to make the site work as you expect it to. It does not usually directly identify you but it can be used to give you a more personalised web experience. If you want to learn more about cookies, please visit Cookiepedia - all about cookies. Our site uses cookies and other tracking technologies to assist with navigation and your ability to provide feedback, analyse your use of our products and services, assist with our promotional and marketing efforts, and provide content from third parties. We can use the information from cookies to present you with options tailored to your preferences on your next visit. 
  • Because we respect your right to privacy, you can choose not to allow some types of cookies. Click on the different category headings Cookiepedia - all about cookies to find out more and change the default settings. However, blocking some types of cookies may impact your experience or the site and the services we are able to offer.

Our legal basis for processing your data

Legitimate Interests

  • Article 6(1f) of the GDPR says that we can process your data where it "is necessary for the purposes of the legitimate interests pursued by us or by a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of you which require protection of personal data." 
  • We believe that our direct marketing activities do not prejudice individuals under the freedom to conduct a business with a "legitimate interest" by offering a high-quality recruitment service and creating employment opportunities for you.
  • However, you do have the right to object to us processing your personal data on this basis and in doing so, we will remove your data from future marketing. 
  • CANDIDATE DATA:
  • If you are looking for employment or have posted your professional CV information on a job board or professional networking site we may collect and otherwise use your personal data to offer or provide our recruitment services to you and assess your skills against our bank of vacancies. Subject to your agreement to positively opt in to providing us with your consent, we may then share that information with prospective employers. At that stage your prospective employer may also want to check any information you've given us or to confirm your references, performance statistics, qualifications and in respect of regulated Financial, Mortgage and / or Protection Adviser roles details of your criminal record, to the extent that this is appropriate and in accordance with local laws. We need to do these things so that we help you and other Candidates get jobs to meet your career aspirations. 
  • We want to provide you with tailored job recommendations and relevant articles to read to help you with your job search. We think it is reasonable for us to process your data to make sure that we send you the most appropriate content.  
  • We have lawful basis under legal obligations (to comply with the law), or public task (in the public interest) to share your data where applicable in connection with crime detection or actual or anticipated litigation. 
  • CLIENT DATA:
  •  To provide you with a high-quality service, we store your personal data and/or the personal data of individual contacts at your organisation as well as keeping records of our conversations, meetings, registered jobs and placements. These uses of your data is deemed necessary for our legitimate interests in providing various recruitment services to you.
  •  SUPPLIER DATA:
  • We use and store the personal data of individuals within your organisation to facilitate the receipt of services from you as one of our Suppliers. We hold your financial details, so that we can pay you for your services. These activities are necessary for our legitimate interests to receive your services. 
  •  REFEREES:
  • If you have been put forward to us by a Candidate or a prospective member of our Recruitment team as one of their referees, we use your personal data in order to contact you for a reference. This is a part of our quality assurance procedure and this is necessary for our legitimate interests offering recruitment services to our Clients and Candidates as well as employing individuals ourselves.  
  • EMERGENCY CONTACTS:
  • If a member of our recruitment team has given us your details as an emergency contact, we will use these details to contact you in the case of an accident or emergency. This is necessary for our legitimate interests of employing staff.

 Consent

  • In certain circumstances, we are required to obtain your consent to the processing of your personal data in relation to certain activities. Depending on what we are doing with your information, this consent will be opt-in consent or soft opt-in consent. 
  • Article 4(11) of the GDPR states that (opt-in) consent is "any freely given, specific, informed and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her." This means that you have:
    • given us your consent freely
    • sufficient information about the specific reason for your consent
    • control over which processing activities you consent to
    • taken positive and affirmative action in giving us your consent - either a tick box for you to check or clicking an accept button so that this requirement is met in a clear and unambiguous fashion

We will keep records of the consents that you have given

  • We will be able to rely on soft opt-in consent in respect of marketing products or services to you which are related to the recruitment services we provide, providing you do not actively opt-out from these communications. 

Establishing, exercising or defending legal claims

  • Article 9(2f) of the GDPR allows us to process personal data including sensitive personal data where the processing "is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity".
  • This may arise for example, where we need to take legal advice in relation to legal proceedings or are required by law to preserve or disclose certain information as part of the legal process. 

HOW TO CONTACT PREMIER JOBS UK

You may contact us:

  • to access, amend or remove the personal data that you have given to us;
  • if you suspect any misuse or loss of or unauthorised access to your personal information;
  • to withdraw your consent to the processing of your personal data (where consent is the legal basis on which we process your personal data);
  • with any comments or suggestions concerning this Privacy Policy
  • to get in touch with us to update your marketing preferences

Postal address:

Unit 6, Fourbrooks Business Park, Stanier Road, Calne, Wiltshire SN11 9PP 

Email address:

admin@premierjobsuk.com or to unsubscribe to future marketing by clicking the unsubscribe link in any marketing email we send you or email: unsubscribe@premierjobsuk.com

Telephone:

0208 0044 154